Administrative Coordinator
DATE: October 8, 2024
LOCATION: Toronto, ON – Quality and Services Excellence (Hybrid)
COMPENSATION: $53,630 - $63,990 annually prorated
CONTRACT DURATION: November 2024 – November 2025
To help fulfill its mission, LOFT is hiring an Administrative Coordinator
Job Summary
The Administrative Coordinator works independently performing a wide range of complex and confidential administrative and coordinating tasks. The Administrative Coordinator assists the VP Client Care and Experience and Stream Directors in the day-to-day operation of LOFT program by providing administrative support services, while contributing to LOFT’s communication activities as required.
What You Will Do
- Director Support
- Assist as required in the completion of their work tasks
- Draft memos, reports, minutes or other correspondence as directed
- Ensure the Directors emails and other correspondence are sorted, prioritized and directed to appropriate individuals in their absence
- Coordinate and make all arrangements for required meetings
- Manage the Directors’ schedule, prepare for meetings
- Monitor Directors’ schedule and communicate preparation requirements to appropriate other staff as needed
- Complete, obtain approval for, and submit, expenditures as required
- Leadership Team Support
- Prepare meeting agendas
- Coordinate logistics for meetings including, refreshments, material dissemination
- Support in preparing for meetings, and assisting Committees as required
- Record and disseminate Committee meeting minutes as indicated
- Prepare correspondence and reports as requested
- Maintains the Directors’ confidential files, including confidential human resources and financial documentation in an appropriate manner.
- Provides administrative support to the Client-care Leadership if directed
- Provides communication support between the organization and community contacts ensuring all follow-up tasks are completed following meetings.
- Communications and Public Affairs Support
- Draft memos, reports, or other correspondence as directed
- Issue communication notices as directed
- Participate in reception duties as required engaging with service users and community partners
- Assist as required in network communication activities
- Assist as appropriate with government relations
- Provide information to relevant departments at LOFT as required such as Finance and Development
- Organizational Support
- Provide administrative support as required on special projects
- Participate as a member of the Client-care team to accomplish LOFT strategic priorities
- Share information as required with Client-care leadership and program
- Work according to all agency policies and procedures
- Contribute to LOFT’s commitment to the Health and Safety program
- Supports LOFT approaches to equity and anti-racism
Must Have:
- Post-secondary education in business administration, communications, or a related field, or equivalent in education/experience
- Extensive administrative experience with 2 or more years’ experience in senior administrative roles
- Strong competency computer skills- Microsoft office, Visio
- Ability to utilize virtual platforms
- Highly professional and comfort working with people who experience mental health and addiction issues
- Highly developed Customer service skills
- Excellent verbal and written communication skills
- Strong team player
- Strong planning and organizational skills, interpersonal skills, problem solving skills and judgement
- Occasional work beyond normal business hours.
- Occasional travel to various LOFT program sites
- Prolonged sitting, standing and repetitive movement
- Prolonged periods of sustained audio and visual attention; especially reading text and graphics from paper, LED/LCD screens and projected media
What We Offer
- 24/7 Employee Assistance Program
- E-learning program available all year round
- Starting vacation time above minimum standard,
- Additional paid personal and paid sick days
- Professional development budget available to help you nurture and shape your career
- Corporate Gym membership rate with GoodLife Fitness
- Access to Perkopolis, a comprehensive corporate discount program
- Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
- Tuition reimbursement program
Our Commitment to Diversity and Inclusion
LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.
Note: A satisfactory vulnerable sector check (VSC) is also required.
CLOSING DATE: October 22, 2024
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LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting hrteam@loftcs.org or (416) 979-1994.